PRO VINTAGE RACING INC.

BI-LAWS

Incorporated 2005

Issued May 17, 2008

Modified May 29, 2008

 

ARTICLE I - Purposes and Name

Section 1. THE NAME of this club shall be PRO VINTAGE RACING INC.

 

Section 2. THE PURPOSES of Pro Vintage Racing Inc. shall be:

(a)  To generate a membership of neighbors and friends to mutually increase the pleasure of snowmobile racing through planned and supervised activities.

            (b)  To stimulate and advance the general welfare and safety of snowmobile racing.

            (c)  To serve the interest of snowmobilers and snowmobile racers.

(d)  To defend such owners against discriminatory legislation, unrealistic regulation and burdensome taxation.

(e)    To develop a fraternal spirit among snowmobilers, snowmobile racers and other winter sports enthusiasts.

(f)     To promote favorable public relations through policing of racing safety in cooperation with respective race promoters.

(g) To encourage conduct which will promote a positive image of the snowmobiler to all.

 

                       

Section 3. DEDICATION: Pro Vintage Racing Inc. is dedicated to the proposition that:

            (a)  The sport of snowmobiling is America’s most exhilarating winter sport.

            (b)  The sports of snowmobiling and snowmobile racing are here to stay.

(c)    The sports of snowmobile racing, having emerged from its infancy and now maturing, must establish an image equal or superior to all other leading recreational sports, and to this end this club is dedicated.

 

                        ARTICLE II - MEMBERSHIP

Section 1. CLUB MEMBERSHIP is open to anyone showing an interest in snowmobile racing and the club. A membership is defined as either one person at least 12 years of age for junior’s classes, and 18 Years of age for general classes.

           

Section 2. REQUESTS FOR MEMBERSHIP shall be made to the Board of Directors for a vote of approval. Membership is contingent upon agreement by the applicant to abide by the club Bi-Laws, payment of the required dues and a favorable vote of the majority of the Board of Directors. Disapproval may not be for any reason of race, color, religion, or any other criteria that would be discriminatory.

 

Section 3. MEMBERSHIP MAY BE TERMINATED by action of the Board of Directors for non-payment of dues, safety violations, or for any reason deemed by the Board of Directors to be prejudicial to the best interests of the club.

 

Section 4. ANNUAL MEMBERSHIP DUES:

(a)    $40.00 membership fee.

(b)    Membership fee will entitle member to hold a specific race number, if membership is not current the race number will be forfeited.

 

Section 6. MEMBERSHIP VALIDITY: To remain a member in good standing in Pro Vintage Racing Inc. all members must:

(a)  Be good sportsmen and promote sportsmanlike conduct, recognizing that people judge all snowmobilers and snowmobile racers by our actions.

(b)   Obey all club rules and requirements as herein stated and as otherwise may be set forth by the Board of Directors and agreed upon by the majority of the club management.

 

Section 7. VOTING: 

(a)  Each active member who is at least 18 years of age is entitled to one vote to decide issues affecting the club.

(b)  Club issues may be decided by a simple majority vote of those members present at an official club meeting.

(c)    Voting which may be of a confidential matter will be done by secret ballot.

 

Section 8. WAIVER OF RESPONSIBILITY:       

(a)  Each member will be required to sign a general waiver of responsibility each year with membership. The waiver would ensure no member, Board of Director, or Club officer could be held responsible for any accident or incident related to racing.

(b)  Each member will be required to sign a waiver of responsibility at each event. The waiver would ensure no member, Board of Director, Club Officer, or track personal, or event promoter could be held responsible for any accident or incident related to racing.

 

ARTICLE III - Management

 

Section 1. CLUB MANAGEMENT shall be comprised of the President, Vice-President, Secretary, Treasurer, Immediate Past-President and three Directors. These officers constitute the Board of Directors.

           

Section 2. NOMINATIONS for officers shall be opened to the membership during the first regular meeting in May each year and shall remain open until elections are held.

 

Section 3. ELECTION of officers will be by majority vote of the members present during the first regular meeting in May each year.

(a)   Officers elect shall officially take office at the conclusion of the first regular meeting in May, and hold office for a period of one year.

(b)  Term of office for all positions shall not exceed four consecutive years.

 

Section 4. THE PRESIDENT shall preside over all meetings of the club, and is expected to manage the business of perpetuating the club’s purposes, responsibilities and traditions. He/She shall appoint committees as authorized by the Board of Directors and shall serve as an ex-office member of said committees.

 

Section 5. THE VICE PRESIDENT shall assume the duties and power of the president during the absence or temporary incapacity of the president. He/She shall assume additional responsibilities as authorized by the Board of Directors.

 

Section 6. THE SECRETARY shall keep all club records other than financial, including meeting minutes, the membership roster, committee member listings and documents of historical value. He/She shall send and/or post meeting notices and carry out all of the usual secretarial functions of the club. The secretary shall insure that all club records are retained and archived for future reference, unless otherwise agreed upon by the Board of Directors and membership.

 

Section 7. THE TREASURER shall keep the financial accounts of the club, receive dues for membership, pay bills and generally be responsible for monitoring the financial health of the club. He/She shall keep the club’s funds in a bank approved by the membership, under the account name “Pro Vintage Racing Inc.”. He/She shall be responsible for maintaining accurate and timely records of said account(s) and for preparing and presenting a treasurer’s report at each meeting and quarterly reports to Board of Directors or as requested by Club Management.

 

(a) Withdrawal of funds for any purpose shall be by check, signed by the Treasurer or the President, and are subject to prior approval by the Board of Directors.

(b)  All payments over $250.00 are to be approved by the Board of Directors.

(c) Financials shall be audited annually by a third party agreed upon by the Board of Directors.

 

Section 8.  All officers shall have such other powers as are assigned by the by-laws, the membership or as are required by law.

 

ARTICLE IV – Official Meetings

Section 1. OFFICIAL MEETINGS will be held during the month of May, beginning at 10:00 a.m. The location of the meting will be determined a minimum of two months prior to the meeting. A minimum of five members of the club’s management must be present to hold an official meeting.

 

Section 2. Any members can be present at the Board of Directors meeting but do not have any voting rights.

(a)    Special meetings may be held throughout the year with a prior announcement of such meetings to the general membership via the PVR website.

 

Section 3. THE BOARD OF DIRECTORS may meet at their discretion during the interim between regular meetings.

 

Section 4. Fiscal year to begin May 1st and end April 30th of each year.

 

ARTICLE V – Club Races

Section 1. CLUB RACES may be planned and organized by any volunteer member, appointed member or group of members.

(a)    All regular members in good standing shall be invited to participate in all club races.

 

Section 2. PREPARATION - Each member shall be responsible to plan and pay for his/her own expenses. Also, members shall see to it that their snowmobiles are adequately prepared, and are in compliance to safety rules, and general Pro Vintage Racing rules and regulations, and equipment is in good working order.

 

Section 3. CONDUCT - All club members will assume responsibility for proper racing conduct and discipline. Drinking and driving is particularly dangerous in the sport of snowmobiling, and accounts for the majority of serious accidents. Any members who abuse this practice may be eliminated from racing by majority vote of those present, and stands to lose his membership in Pro Vintage racing.

 

ARTICLE VI – Dissolution

Section 1. If dissolution of Pro Vintage Racing Inc should occur, all outstanding debts, if any, will be paid. Any remaining funds & assets will be donated to another snowmobile club, snowmobile association or charity.

 

ARTICLE VII - Amendments

Section 1. These By-Laws must be reviewed by the Board of Directors annually and amended as deemed appropriate, and presented to the membership-at-large for approval.